EXECUTIVE ASSISTANT/OFFICE COORDINATOR
ImmigrationWorks USA is seeking an executive assistant/office coordinator responsible for the day-to-day operation of a small nonprofit organization.
This person is responsible for supporting the organization’s busy president and making sure that the office runs smoothly and no loose ends are dropped. He or she must take the initiative on a number of fronts, including maintaining the president’s schedule, technical support for the office, overseeing relationships with vendors and extensive scheduling for several national and Washington-based coalitions.
A typical day might include overseeing the technical side of a national conference call, making travel reservations for a multi-destination cross-country trip, processing expense reimbursements, drafting a stream of formal emails and resolving a problem with an office computer.
The candidate must be a self-starter who can take initiative and drive a project to completion. He or she must be able to manage multiple projects, prioritize responsibilities and deliverables, adapt to new challenges and operate unflustered in a fast-paced work environment. Critically important, he or she must be organized, neat and detail-oriented. We’re looking for an independent, energetic go-getter who can think creatively to solve problems and take situations in hand without being told to do so, someone comfortable in a small-office environment where everyone pitches in to get the job done.
He or she must also have an appealing professional manner, be able to communicate clearly and make themselves understood in writing.
Duties include, but are not limited to:
▪ Office administration (organizing and filing, ordering office supplies, answering phones, responding to emails, depositing checks, communicating with vendors). ▪ Technical support for the office. ▪ Maintaining the president’s schedule and coordinating meetings. ▪ Executive support for the president. ▪ Coordinating communication between the president and the rest of the team – a half dozen professionals, several of whom do not work in the office. ▪ Helping maintain the organization’s promotional materials and keeping them current. ▪ Helping maintain several websites and databases.
He or she must have excellent oral and written communication skills and a good eye for graphic design and webpage layout. Experience with Microsoft Office and Adobe Suite (particularly Photoshop) is a plus.
Interested candidates should send resume, cover letter and salary requirements to Josey Windham at firstname.lastname@example.org.
ImmigrationWorks USA is seeking a research and writing intern for spring 2015. The intern will work directly with Tamar Jacoby, the organization’s president and a nationally known journalist and author. Duties include but are not limited to:
A variety of research tasks – day-to-day spot research and longer-term projects
Compiling news clips for a weekly news update
Updating the organization’s website
Special assistance to the president
The intern will also work with the president on developing a new organization, Opportunity America, a nonprofit organization promoting economic mobility.
Candidates must be able to write quickly and clearly in a clean, straightforward style. They should be resourceful and unrelenting in tracking down information, whether on the web, in a library or by picking up the phone and calling a source. They must be comfortable grappling with the details of policy and summarizing complex issues in simple, understandable terms.
The candidate must be organized, detail-oriented and able to solve problems independently. He or she must be able to manage multiple projects, prioritize responsibilities, adapt to new challenges, operate unflustered in a fast- paced work environment and think creatively to solve problems. He or she must also show strong initiative in taking on responsibilities.
Start date: January Compensation: $1000/month
Work schedule: flexible Hours per week: 30 to 40 (flexible)
If you are interested in this opportunity, please send a cover letter, resume and writing sample to Josey Windham at email@example.com.